Send You hear:Message sentand you are returned to the Main Menu.
Delete You hear:Message deletedand you are returned to the Send Menu.
Message options You hear:For Future Delivery – press 1For Message Type – press 2To return to the Send Menu – press 9If you press : You can set a time and date in the future that you would like your message to be sent. You are asked to enter the day, month and time of the day you want your message to be delivered. The service will prompt you to use the 24 hour clock and two digit codes for the day and month in order to set the exact time of distribution.If you press : You are given the options shown in the Message Type table below.
If you pressYou are returned to the Send Menu.
The options for Message Type are as follows:
Press Action Result
Urgent Marks your message urgent. The recipient hears urgent messages before all others. If you receive more than one urgent message, they are sorted in chronological order.
Reply requested When the recipient has listened to the message, they hear:The sender has requested an immediate reply to this message.If the recipient does not reply to your message, the service sends the following reply to you:Your reply requested message was heard on..and plays back the first five seconds of your message.
Confidential Marks your message as confidential. The recipient is not able to forward this message to anybody else.
Normal Overwrites any previous action and returns the message to its original state, – in other words, not marked ‘urgent’, ‘confidential’ or ‘reply requested’.
When you have chosen your option(s) for message type, press to return to the Send Menu.
Finally, if you have pressed
to send your message you hear:
Message sent
and the service returns you to the Main Menu of your mailbox.
If you have pressed
to delete your message, you hear:
Message deleted
and the service returns you to the Send Menu.
3.2.5 Send Menu shortcuts
These options are not prompted and can save you valuable time when sending messages.
Press Action Description
Send to Mini-groups
To send a message to more than one mailbox or group, press the hash key , as soon as you have pressed to send a message. Enter the mailbox numbers or group numbers to which you want to send the message. Press the hash key after each entry. After the final entry, press the hash key twice . You can then record your message in the normal way. (For details see Sending voicemail.)
Add comments If you have forgotten to mention something in your original message, you can add a comment to the end of it, providing that you have not reached your maximum message time. Check with your service administrator for details of your maximum message time.Press while you are reviewing the message you have recorded. You hear:RecordingYou can then record your extra comments up to your maximum message time. These are added to the end of your message.
Skip to end
If you have recorded a long message and you do not want to listen to all of it, you can skip to the end of the message you are reviewing as follows:Press while you are reviewing the message you have recorded.Then press to re-record your message.or press to go back to the Send Menu.
Faxmail
Sending faxes
When you send a fax, you first have to send it to your own mailbox. You can then copy it to other individuals or groups. Therefore ‘sending’ and ‘forwarding’ faxes require exactly the same procedure, which is detailed below.
Sending a fax to your mailbox:
Dial your mailbox from a fax machine.
Remember to have your fax ready to send, and placed the correct way up in the fax machine’s document tray
If your fax machine utilises a START key, when you hear your personal greeting, press the START key.
Your fax is then sent to your mailbox. If your fax machine does not utilise a START key, your fax is
sent automatically
Once you have sent the fax to your mailbox you can forward it to another subscriber, group or fax machine of your choice.
Sending/copying the fax from your mailbox:
Dial your mailbox in the normal way. The service will inform you that you have new messages and that some of them include a fax.
Press Action Result
Listen to Voice and Fax Messages You hear the date and time the message was sent and the number of fax pages included if it is a fax message. For example, if you have 2 messages (one voice, one fax), you hear:First message, received from (Name Announcement) today at 1:30pmThe service will then play you the voice message. Once you have saved or deleted the voice message, you hear:Next message, a 2 page fax, received from a non-subscriber today at 3:15pmThe service will then play you the options listed in the table below.
Once you have listened to the service message describing when the fax was received and how many pages it includes, you hear the following menu options:
Press Action Result
